Payment & Refund Policy
Full payment must be made by the start date of the program.
If it is necessary to cancel, please provide as much advance notice as possible so that we may offer the available space to another participant. No refund will be issued; however, participants may transfer their booking to another individual with prior approval from Wild Wayfarer.
If the retreat is canceled by Wild Wayfarer (due to weather, illness, emergency, etc.), all participants will receive a full refund.
No refund will be given if a participant leaves early or arrives late to the event.
Disclaimers and Agreements
Wild Wayfarer programs are facilitated by skilled and experienced guides. However, Wild Wayfarer and its affiliates do not claim to be licensed therapists, counselors, or mental health professionals. Wild Wayfarer programs are not intended to be a replacement for therapy or medical treatment.
Wild Wayfarer LLC programming is deep and transformational. Therefore, it is possible that emotional wounds, past traumas, triggers, and emotional discomfort may arise.
Wild Wayfarer LLC programming is often conducted outdoors. As a result, physical and mental discomforts associated with spending time outside may occur. Participants are encouraged to disclose any medical or mental health conditions that may require accommodation to ensure their safety and well-being.
Participants should come prepared with appropriate clothing, footwear, and gear for outdoor activities, as Wild Wayfarer LLC is not responsible for injuries or discomfort caused by weather conditions or accidents.
Assumption of Risks
Wild Wayfarer LLC and all persons involved in its services will not be responsible for any damages, expenses, or inconveniences caused by travel to and from programming.
Wild Wayfarer LLC shall not be responsible for personal injury, death, accident, delay, loss, damage, irregularity, or property damage as a result of transportation, accommodation, or participation in Wild Wayfarer programming.
Participants assume the risk involved when participating in wilderness travel, guided movement and meditation, and any and all activities and/or pursuits voluntarily undertaken while participating in Wild Wayfarer LLC programming. Risks include, but are not limited to, encounters with wildlife, uneven or slippery terrain, and exposure to weather elements.
Participants are encouraged to secure travel or health insurance to cover unforeseen circumstances, including injuries or cancellations.
Participant Agreement Form
Wild Wayfarer Agrees To:
Provide safe, welcoming, and careful facilitation. All guides hold an up-to-date Wilderness First Responder Certification and are committed to ensuring participant safety.
Foster environments built on clear communication and inclusive practices.
Never discriminate against participants based on race, color, religion, sex, gender identity, sexual orientation, nation of origin, disability, or age.
Zero tolerance for harassment of any kind, including sexual, physical, and verbal harassment.
Offer personalized care and recommendations to support individual participant needs.
Clearly communicate expectations, outcomes, and logistics associated with each program.
Deliver the services, experiences, and outcomes outlined in program descriptions.
Participants Agree To:
Take personal responsibility for my physical, mental, and emotional well-being throughout the program duration, including staying hydrated and fed, using sun protection, taking prescribed medications, getting enough rest, and seeking support as needed.
If unsure of my physical ability to participate, I will seek advice from a healthcare practitioner beforehand.
Acknowledge that wounds, triggers, and discomforts may arise during the program and agree to utilize my own support systems, such as therapy, when needed.
Respect the copyrighted content of Wild Wayfarer LLC and not replicate or use it in any way without explicit permission from Jacqueline Thompson of Wild Wayfarer LLC.
Maintain confidentiality and respect the privacy of other participants during and after programs. Personal stories shared during group sessions are to remain within the group to create a safe and supportive environment.
Refrain from discrimination and any form of harassment towards participants and guides.
Keep Wild Wayfarer programming a safe and sacred space for authenticity by upholding the values of respect, inclusivity, and compassion.
Code of Conduct
At Wild Wayfarer LLC, we are committed to fostering a safe, inclusive, and respectful environment for all participants in our programs. By joining our community, you agree to abide by the following Code of Conduct:
Respect and Inclusivity: Treat all participants, guides, and staff with respect, kindness, and consideration. Embrace and celebrate diversity in all its forms, including but not limited to race, ethnicity, gender identity, sexual orientation, age, ability, and belief systems.
Open Communication: Foster open and honest communication with fellow participants and guides. Listen actively, speak truthfully, and express yourself respectfully. Refrain from interrupting others or dominating conversations.
Non-Discrimination: Never discriminate against or marginalize others based on their race, color, religion, sex, gender identity, sexual orientation, nation of origin, disability, or age. Uphold a culture of inclusivity and acceptance for all individuals.
Harassment-Free Environment: Zero tolerance for harassment of any kind, including but not limited to sexual, physical, verbal, or emotional harassment. Respect personal boundaries and consent at all times. If you experience or witness harassment, report it immediately to a guide or staff member.
Safety First: Prioritize the safety and well-being of yourself and others. Follow safety guidelines and instructions provided by guides and staff. Report any safety concerns or hazards promptly to ensure a safe environment for all.
Confidentiality: Respect the privacy and confidentiality of fellow participants. Refrain from sharing personal information or stories shared within the program without explicit permission. Maintain confidentiality during and after the program to create a safe space for sharing and vulnerability.
Conflict Resolution: Approach conflicts or disagreements with empathy, patience, and a willingness to listen and understand different perspectives. Seek resolution through peaceful dialogue and mediation, avoiding escalation or aggression.
Mindful Participation: Be present and engaged in program activities, showing consideration for fellow participants and guides. Minimize distractions, such as using electronic devices, during group sessions to maximize the experience for yourself and others.
Feedback and Accountability: Provide constructive feedback to guides and staff to help improve our programs. Accept feedback with openness and a growth mindset. Hold yourself and others accountable for upholding the values and expectations outlined in this Code of Conduct.
Community Responsibility: Take ownership of your role in creating a positive and supportive community environment. Lead by example, embodying the principles of respect, inclusivity, and compassion in your interactions with others.
By participating in Wild Wayfarer LLC programs, you agree to adhere to this Code of Conduct and contribute to creating a welcoming and enriching experience for all members of our community.